Charter Bus Rentals Hartford, Connecticut

The cost of renting a charter bus in Hartford typically ranges from $197–$519 per hour or $1,600–$3,800 per day, depending on the size of the vehicle, length of trip, and other factors. Minibuses (18–25 passengers) are less expensive than full-size coaches (up to 56 passengers). Call Hartford Coach Bus Service anytime at 959-666-2850 for an instant quote!

Here are four real-world examples of recent Hartford charter bus quotes to give you an idea of what to expect:

• Example #1: A corporate client needed a 56-passenger coach to shuttle employees from downtown Hartford to a two-day conference at the Connecticut Convention Center. The total cost was $4,200, including mileage and driver fees.
• Example #2: A local high school booked a 25-passenger minibus for a band trip to Boston. The trip spanned two days with an overnight stay. Their final price was $3,100.
• Example #3: A wedding party reserved a 20-passenger minibus for guest transportation between hotels and a venue in West Hartford. The six-hour rental cost $2,000.
• Example #4: A university athletic team secured a 56-passenger charter bus for an away game in New York City. The one-day trip was quoted at $3,800.

Each of these quotes reflects the specific details of the trip, including vehicle size, duration, and distance traveled. Additional expenses like tolls, parking, and driver accommodations may apply. For the most accurate pricing, contact Hartford Coach Bus Service with your itinerary, and we’ll provide an exact figure within minutes.

Several variables impact the cost of your Hartford bus rental, including:

• Vehicle size: Larger buses cost more than smaller minibuses.
• Trip duration: Longer trips (multi-day or out-of-state) increase the price.
• Distance traveled: Mileage affects the total cost.
• Time of year: Peak demand seasons (spring/fall) can raise rates.
• Local events: Major events like UConn basketball games, the Travelers Championship, or Riverfront Recapture festivals may limit availability and increase prices.
• Pickup location: Trips starting outside downtown Hartford may incur additional fees.
• Amenities: Upgraded features (WiFi, leather seats) can affect pricing.

To get an exact quote, you’ll need to provide us with your passenger count, pickup address, destination(s), and travel dates.

Yes, Hartford Coach Bus Service provides ADA-accessible and wheelchair-friendly vehicles upon request. Buses can be equipped with lifts, securement areas, extra-wide aisles, and accessible restrooms to accommodate passengers with mobility needs. Please specify accessibility requirements when booking so we can assign an appropriate vehicle.

Hartford Coach Bus Service serves a wide range of groups across Hartford and New England, including corporate shuttles to downtown offices and the Connecticut Convention Center; school field trips to the Mark Twain House, Wadsworth Atheneum, and the Connecticut Science Center; university transportation for UConn Huskies and Trinity College athletics; wedding shuttles to venues like The Society Room and Bushnell Park; and event transportation to the Travelers Championship, Hartford Marathon, and Xfinity Theatre concerts. We also handle airport transfers to Bradley International, casino trips to Mohegan Sun and Foxwoods, and private charters for church outings, youth sports, bachelor/bachelorette parties, and cruise terminal runs.

Hartford Coach Bus Service offers minibuses seating 18–25 passengers and full-size charter buses accommodating up to 56 passengers. Available models include Ford E450/E550, Grech Motors, Mercedes-Benz Sprinter, Temsa TS30, Van Hool CX35/CX45, Prevost H3-45, MCI J4500, and similar configurations. All vehicles feature forward-facing seats, HVAC, and optional amenities like WiFi and restrooms.

Standard amenities on Hartford charter buses include cushioned seats with armrests, air conditioning, overhead parcel racks, and PA systems. Most vehicles offer reclining seats, reading lights, USB/power outlets, and tinted windows. Larger coaches may have restrooms, underfloor luggage bays, video monitors, and WiFi. ADA-accessible units have lifts and wheelchair securement. Additional features like leatherette upholstery, wood-look flooring, and galley areas are available on select models.

You should book your charter bus in Hartford at least four to six weeks before your trip to secure the best availability and pricing. Demand is especially high during spring and fall due to school trips, weddings, and major events like the Travelers Championship and UConn move-in weekend. Last-minute reservations may limit your vehicle options and increase costs. Contact Hartford Coach Bus Service as early as possible with your itinerary—we’ll lock in your reservation with a deposit and ensure you get the right bus at the right price.

Getting a quote is easy! Simply call our 24/7 reservation line at 959-666-2850 or use the online form on our website. Provide details about your trip (date, time, pickup location, destination, number of passengers), and we’ll generate a personalized quote in minutes. Once you receive your quote, you can review pricing, vehicle options, and available amenities before making a reservation. We operate 365 days a year and can accommodate last-minute requests when needed.

Your quote includes the base rental fee for the bus and driver, but does not include tolls, driver accommodations (hotel and meals), cleaning fees, or parking passes. Additional charges may apply for toll roads, overnight trips requiring driver lodging, and special event parking at venues like Rentschler Field ($40–$75 per bus), XL Center ($30–$60), or Xfinity Theatre ($50–$100). Please budget accordingly for these extra expenses.

To book a bus from Hartford Coach Bus Service, simply call our reservation hotline at 959-666-2850 or use the online quote tool on our website. Once you’ve received a quote and selected your vehicle, you can secure your reservation by signing the contract and paying the required deposit. The remaining balance is due before the date of your trip. Our agents are available 24/7 to answer questions, provide quotes, and assist with bookings.

Hartford Coach Bus Service provides charter bus service to and from all areas of Hartford County and beyond, including downtown Hartford, West Hartford, East Hartford, New Britain, Middletown, Manchester, Windsor, Wethersfield, Rocky Hill, Glastonbury, Bloomfield, and more. We also handle long-distance trips anywhere in Connecticut or out of state, such as New York City, Boston, Providence, and Springfield. No matter where your destination is, we’ll get you there comfortably and on time.