Charter Bus Prices in Hartford
Booking a charter bus in Hartford typically costs between $1,625–$5,375+ for multi-day trips or $175–$575+ per hour for local service, depending on vehicle size, trip length, and exact itinerary. Smaller vehicles like 18-, 20-, and 25-passenger minibuses are available at lower rates than full-size 56-passenger coaches. You’ll pay either an hourly, daily, or per-mile rate based on your schedule. Additional expenses such as tolls, parking fees, and optional driver hotel/lodging are billed separately. To get exact pricing quickly, call our team anytime at 959-666-2850 with your passenger count, pickup location, destination, and travel dates—we’ll give you an instant quote and help you find the best option for your budget!
| Vehicle Type | Per Hour* | Per Day* | Per Mile* |
|---|---|---|---|
| 56-Passenger Coach Bus | $197 – $519 | $1,600 – $3,800 | $5.00 – $8.00 |
| 25-Passenger Minibus | $165 – $428 | $1,300 – $3,200 | $4.00 – $7.00 |
| 20-Passenger Minibus | $157 – $414 | $1,300 – $3,100 | $4.00 – $7.00 |
| 18-Passenger Minibus | $145 – $404 | $1,300 – $3,000 | $4.00 – $7.00 |
*Prices vary and fluctuate with fuel costs, holidays, and availability. Booking early usually secures the lowest rate. For exact pricing, please call our reservations team.
How Much Does a Charter Bus Rental Cost in Hartford?
The cost of renting a charter bus in Hartford depends on several key factors: vehicle size (minibus vs. full-size coach), trip duration (hours/days), total mileage, number of days, and seasonality. Most local Hartford trips are billed hourly with a minimum block of hours, while longer or multi-day trips are charged either per day or per mile—whichever is greater. Typical rates run $175–$575+ per hour, $1,625–$5,375+ per day, or $6.50–$8.50+ per mile. You’ll pay more during peak demand periods (spring/fall), for larger vehicles, or if your schedule requires overnight layovers. Additional costs include tolls (I-91, I-84, Charter Oak Bridge), parking fees at venues (XL Center, Pratt Street, Bushnell Theater), and hotel/lodging if needed. The best way to get exact pricing is to call Hartford Coach Bus Service with your full itinerary—we’ll give you an instant quote and explain all charges upfront.
What Factors Influence Charter Bus Pricing in Hartford?
Charter bus pricing in Hartford is influenced by several key factors: trip distance, rental duration, time of year, and type of bus selected. Local trips within Hartford County—such as shuttles between downtown venues, airport transfers to Bradley International, or service to suburban campuses like UConn Hartford—are typically billed by the hour with a minimum block of hours. Longer trips out of state (e.g., to Boston or New York City) may be charged per mile or per day. Peak demand seasons—especially spring and fall when schools book transportation for field trips, sports, and band events—can drive up prices due to limited availability. Vehicle size also matters: 18-, 20-, and 25-passenger minibuses cost less than 56-passenger full-size coaches, but larger buses offer more amenities like restrooms and luggage storage. Additional expenses such as tolls on I-91/I-84, parking fees at venues like the XL Center, and hotel/lodging are billed separately. To get exact pricing, call Hartford Coach Bus Service with your full itinerary; we’ll give you an instant quote and explain all charges upfront.
Sample Trip Pricing Examples
To help you budget for your next event or outing, here are several real-world examples of recent charter bus rentals in Hartford and across Connecticut. These sample trips include everything except tolls, parking, and hotel/lodging, which vary by itinerary. If you’d like an exact quote for your group, call our reservations team anytime at 959-666-2850—we’ll run the numbers and give you a price in minutes!
Example #1
A technology firm based in Blue Back Square (West Hartford) needed a private corporate shuttle to their new office at 100 Pearl Street downtown. They booked a 25-passenger minibus for a 10-mile round-trip commute, operating 5 days per week over two weeks (10 days total). The cost came to $2,500 ($250/day), plus $150 for downtown parking near Bushnell Park. This included onboard WiFi and USB charging. Employees avoided traffic congestion on I-84 and benefited from a comfortable, productive ride into the city.
Example #2
An elementary school in Hartford Public Schools arranged a field trip to Mystic Seaport Museum. They reserved a 56-passenger charter bus with reclining seats and restroom for a 110-mile round-trip journey. The bus was needed for one full day. Total rental cost: $2,400 ($2,400/day), including onboard AV system for educational videos. Students and chaperones traveled together efficiently, with room for coolers and backpacks stored below deck.
Example #3
A local high school basketball team required transportation to the University of Connecticut main campus in Storrs for a tournament. They selected a 20-passenger minibus for a 60-mile round trip, with the vehicle on standby for 8 hours. The final price was $1,800 ($225/hour x 8-hour minimum), plus $40 for campus parking. Equipment bags were stored in the rear compartment, and players appreciated the quick loading and unloading at Gampel Pavilion.
Example #4
A bride and groom hosted their wedding at a historic estate in Farmington and provided guest shuttles from downtown Hartford hotels. They booked two 18-passenger minibuses running continuous loops over a 6-hour event window. Each bus cost $1,200 ($200/hour x 6-hour minimum), totaling $2,400 for both. Guests enjoyed curbside drop-off at the venue’s front entrance and avoided drinking-and-driving concerns on Route 4.
Example #5
An out-of-state company exhibiting at the Connecticut Convention Center hired a 56-passenger charter bus for multi-day attendee shuttles between area hotels and the riverfront venue. The bus operated on a fixed route for 3 consecutive days. Total cost: $6,900 ($2,300/day), plus $300 for reserved bus staging on Columbus Boulevard. Onboard features included PA system and overhead parcel racks. Attendees arrived on time without the hassle of downtown parking.
Example #6
A corporate client scheduled an airport transfer for executives flying out of Bradley International Airport. They opted for a 25-passenger minibus with leather seats and WiFi hotspot. The airport is 15 miles north of Hartford, and the bus was chartered for a 4-hour block to accommodate flight delays. Total price: $900 ($225/hour x 4-hour minimum), with no additional fees. Luggage was handled easily, and the group avoided expensive airport parking garages.
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